Accounting Module

Seamlessly manage your Audits, Management Accounts, Credit Control and so much more with our Accounting Module

NOTE: This module is currently in beta-testing. Inventory module is currently not included.

PAPAS Accounting works as either a stand-alone product or integrates with both PAPAS Payroll and PAPAS Time & Billing modules. Any payroll costs, liabilities and payments can be raised as automated accounting entries, in addition any budget of labour costs can also automatically update PAPAS Accounting. All billings, write-offs, disbursements and more created in PAPAS Time & Billing can be set to automatically integrate into PAPAS Accounting. Billings and Credit Notes are updated in the accounting records immediately, while all other information is processed with a period close.

PAPAS Accounting can also be linked to PAPAS Secretarial, to adjust any static data, for example a change of address or a contact email. This interaction can be done both ways, thus a change done on Secretarial will be updated on the Accounting module, and vice versa.

The system includes the following functionalities:

All reports span over multiple periods and are not restricted to any particular financial year
Easy search function across all transaction types by name, date or amount
Import bank transaction via a CSV file
Optimised processing methods to input data, with optional pre-population of data via standard or default narrations and VAT settings per GL account or by transaction type
Cost Center processing optional or compulsory
Easy data capture for multi-allocation and / or multi-Cost Center transactions
Annual budget facilities, with optional auto-update from budgets prepared in PAPAS Payroll or PAPAS Time & Billing modules
Complete Audit Trails, including name of User that has processed a transaction and date stamp
Detailed VAT reporting, including reports on which transactions no VAT has been charged / claimed, allocation of processing type to VAT type, automatic claiming of Input VAT on transactions processed late in a previous period, functionality for issuance of a revised VAT return for the correct period, reconciliation of profit for a period (or year) against actual VAT payments done
Complete credit control over Receivables, with reminder facilities (for promised payments) and detailed notes, financial history, detail of all sales and payments transactions, and contact details of the person responsible for payment
If integrated with PAPAS Secretarial, extract Receivables by Partner or In-Charge
Facility to prepare quotations for clients and retain in system / convert to invoice
Prepare Management accounts at the click of a button for one or multiple periods
All other standard processing and reporting functionalities one would expect in a proper bookkeeping system, and many more functionalities and small helpers built in based, on the extensive experience of accountants who have designed this module